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SchoolBellQ
01 / 13
Fee Defaulter summary for all quarters/months - Complete Unpaid Invoice summary with deep drill-down feature on a single click, Fees Concession summary with quick access to details.
01.1
Fee Defaulter summary for all quarters/months - Complete Unpaid Invoice summary with deep drill-down feature on a single click, Fees Concession summary with quick access to details.
Single point access to all major information of the school like Class wise strength along with attendance %, total students’ strength and change over the previous count, total teacher’s strength, teachers on leave ,total fee collection for the day.
01.2
02 / 13
It encompasses various activities, such as fee structuring, fee collection, fee receipt generation, fee reconciliation, and fee reporting, accurately tracking fee payments and outstanding balances, generate fee receipts for students and parents, and provide detailed financial reports.
02.1
Fee related information like Daily collections, Fee Due list, Concessions, Scholarships, discount etc. accessed in a single click on an intuitive dashboard. Micro-detailing available in deep drill down in sequential clicks.
Schools can customize fee components, frequency & plans.
All our Fee modules can be integrated with the accounting software 'Tally" through XML files generated by our system.
For Ease of fees Collection for School Admin, we have developed a function to show all pending invoices of previous academic sessions in the Current session UI.
This Functionality adds tremendous convenience to the admin, especially during fee collection. It saves time by obviating the need to toggle between the sessions to check the pending fees for the parent.
With the new Functionality for the Fees in the parent's app, now the parents will find it satisfying as;
This feature facilitates parents in assessing their previous session dues conveniently and clearing them.
Based on the School's process flow, we had already developed the Functionality whereby:
This process has been working smoothly and is already integrated into multiple Schools for quite some time.
The above process illustrated for most parents may not be viable for few parents with difficult current financial situations owing to the COVID battered economy:
This feature will allow the School to collect the part-payment towards the admissions online, especially helpful during the pandemic, thus locking in a larger number of admissions.
02.2
Customized Fee notifications sent to parents with details like child name, fee amount, admission number, due date - can be sent AFTER of BEFORE DUE Date.
Multitude of reports for internal requirement and external statutory compliance are readily available.
Multitude of Reports like student-wise, Route-wise, Bus-wise or Bus Related details or charging summary for the route assigned can be extracted to
03 / 13
It streamlines the school's student management processes, such as student registration, academic progress tracking, attendance tracking, grading, and scheduling enabling schools to manage student records, including personal information, academic transcripts, and financial information, in a secure and centralised database.
03.1
This module empowers teachers and other users to manage students the information.
Including Personal details
Manage Student's personal like the name, Birthdate, Blood group, Info on the parents, their occupation, address, etc., and the profile pictures for students.
School-related info
Access and update school info for any student like admission & roll number, RFID card details, transport, schoolhouse, shift, class, section etc.
Academic Info
Manage critical function like assigning subjects -compulsory & optional- which can be set in this section by the class teacher .
Update Profile links:
Functionality to send links to parents to update their data points like pictures, addresses and other important personal details to keep the data as current and updated as possible .
Individual Parent communication
Functionality to send details like passwords & account login for the web & school apps, adding, modifying emails & mobile numbers.
Manage Student Status
like active, in-active, TC issued etc.
Manage student Anecdotes:
03.2
Generate Documents:
Issue TC, Bonafide/Character certificates etc
We encourage schools to add More customised formats based on the school's workflow.
Birthday Notifications:
A feature designed to provide manual & auto-notifications for birthdays to students, which can also be pre-scheduled and customised by student name .
Download
Student data with custom field selection through excel & PDF etc.
04 / 13
Communication, circulars, and notifications are integral components of a school ERP system that enable effective communication between stakeholders, including teachers, students, parents, and administrators.
04.1
Notification Channels:
The notifications are fired through all three channels, namely SMS, Email & App Notifications.
Notification Category:
Based on the notification channel deployed, there are three categories of Notifications:
Delivery Report:
Delivery Report for all the above 3 channels can be made available to the admin users.
Single Click Trigger:
A single Click can fire the notifications through all three channels instantly.
04.2
Auto-generated notifications:
The template with customizable fields for routine activities like Fees Invoice generation, Fee Payment Receipt Notifications Or Daily attendance notifications is auto-generated etc.
The users can determine the notifications channel in the settings.
Custom Notifications:
Admin can send customized notification content to their parents across the communication channels.
The admin can determine the notifications channel in the settings.
04.3
Auto Alerts for circular publishing:
Manual Publishing:
The admin has to click publish manually for the circulars to be posted and visible to all parents and stakeholders.
Scheduled Publishing:
Multiple Circular Media Type Support:
Circulars Support multiple formats like Word, PDF, Image (JPEG, PNG and other image types), video links etc. The school can choose any format to upload in the circular and publish.
Read-Receipt Feature:
The read-notifications are essentially the acknowledgement of the messages or circulars that are read or opened. The system provides reports on various users read receipt status.
04.4
Unpublish feature:
Whatsapp Notification:
Integration with WhatsApp is also technically established and follows different commercials as charged by WhatsApp based on the usage.
05 / 13
It provides a platform for parents to raise any concerns or issues they may have, which can be promptly addressed by school administrators.
05.1
Our Happiness Help-desk delivers a structured framework through our software module to capture, report, and resolve these issues effectively and efficiently.
Multi-department:
The parent can choose departments they seek intervention or support from by checking relevant boxes. The parent can assign a topic and describe the issue in detail.
Relevant Stakeholders Realtime access:
This feature ensures that the relevant stakeholders or department heads in real-time access the issues raised and respond quickly through required intervention.
Action Taken Report:
This report helps the school administration track the relevant departments that responded to the issues raised and the resolution provided.
Time-bound response & Escalation Matrix:
The timestamp and the logs help assess the time taken against each issue. The users can set an escalation matrix for the issues remaining unresolved even after the stipulated time.
05.2
Analytics for Issues raised:
The overall summary report helps the school authorities identify the broad patterns of the reported issues and take policy-level intervention to take steps to pre-empt the problems proactively.
Higher Satisfaction Scores:
Schools using Parent concern or happiness helpdesk have reported higher satisfaction amongst the parents and better fee compliance.
06 / 13
It enables efficient storage and retrieval of student records and documents, including academic transcripts, attendance records, and health records. It also provides a centralised location for all student-related information, which can be accessed by authorized personnel anytime, anywhere.
Our system supports document generation, storing and retrieval of documents across the academic years.
Issued Documents: TC, Bonafide certificate, Report Cards etc
Received Documents: Birth Certificate, Aadhar & incoming TC, and other documents can be conveniently uploaded and stored at the time of admissions.
07 / 13
A powerful reporting tool for school authorities to record, report, and notify relevant authorities about incidents involving students, whether on campus or outside. Ensure quick action, accountability, and student safety with seamless documentation and real-time alerts.
A reporting tool for school authorities to record, report and intimate authorities of all incidents taking place in the college or outside involving students.
08 / 13
A comprehensive module with an easy-to-use UI, allowing unlimited book uploads. Includes auto-fine calculation and integration with the main fees for better management.
Comprehensive Library management module with intuitive and easy to use UI with no limit on the fields & books to be uploaded along with auto-FINE calculation and integration with main fees.
09 / 13
The transport management module covers bus, fleet, route planning, and fee integration, ensuring efficient student transportation. It includes bus details, driver information, GPS tracking, route planning, and automated fee allocation based on pick-up and drop points.
A holistic transport management module encompassing Bus, Fleet, Route and corresponding fees linked to the students.
Complete details if the Bus including Driver details, Photo, contact details ad GPS Id etc with assigned route to ply
Bus Routes can be composed by assigning multiple stops. Same bus stop can be present in multiple routes incase of overload. Routes can be planned for the stops in any manner to allow traffic flow. Route staff like driver, helper & Guard can be allocated.
Bus stops with the GPS location with precise lat-long and distances can be defined on the route and financial charges be assigned.
The routes and stops are assigned to students based on the stops and timing and fee charged based on pick-up and drop separately allowing more flexibility. The route assignments here is linked with the Main Fee plan and is automatically invoiced.
10 / 13
VisitrQ is a complete visitor management solution,features with
An online interface that allows parents/visitors visiting campus to submit quick feedback that flows to management through mals and excel reports, SMS integrated to Welcome Visitors.
VisitorQ is a complete visitor management solution,features with :
Capture & verify incoming visitor photograph
Accurate & Complete Records
OTP based authentication
Building & Syncing of database of visitors
Optional Approval from the visited person
Storage & Retrieval of Records
11 / 13
The gate pass system enhances student security by ensuring monitored and authorized exits. It keeps parents informed through real-time notifications and prevents unauthorized departures. Integrated with visitor verification, it adds an extra layer of safety to student movements.
Student security remains one of the most vital areas of focus, and we have double ensured everything in this department.
Student exit from the school is heavily scrutinized when the student departs at times other than the school closing.
Verification of Visitor seeking student custody:
The visitor receiving the student has to verify his credentials through our visitor management system, and his mobile number is OTP verified. Our systems ensure that the picture is captured even for a parent visitor.
OTP verification on Registered mobile number:
The Gate pass is generated after OTP verification on the parent's registered mobile number, thus ensuring parent consent. Further, the message informing the student's gate pass generation is delivered to all the registered mobile numbers and emails. Parents are advised to report if the Gate-pass request was not in their knowledge, thus alerting the parents.
Students are allowed to leave the school premises only after a valid gate pass duly signed by the visitor upon his complete verification.
Purposeful tweaks to enhance the security:
The gate pass generation lags the delivery of the message to the parents by at least 5 minutes to allow reaction time for the parents to respond in case of any fraudulent or unauthorized suspicious activity.
12 / 13
The discipline management module helps maintain a positive and productive school environment. It allows staff to track student behavior, notify parents of any indiscipline, and securely maintain disciplinary records. Feedback reports and incident reviews are shared with parents via SMS and email.
13 / 13
The hostel management system automates room allocation, fee collection, and attendance tracking, reducing manual effort and paperwork. It provides real-time access to student records, ensuring efficient administration and security. Hostel authorities can easily monitor student movements and streamline operations
